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Checklist |
Checklist for Organizers |
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First of all, you're awesome! Thanks for helping spread the devbeers, and for helping make a more awesome and united community. This is a simple checklist of things you should consider doing it before running the first event, and things to do during and post-event.
- Find 1-2 local co-organizers
- Reach out to local companies that could help sponsor (Keep it between 3-6)
- Make a list of possible bars/pubs (Foursquare / Yelp)
- Visit bars/pubs and add information to list (Google Drive List) (Address, number of people, phone number, email, name of manager)
- Select bar/pub for event ⋅⋅* Negotiate what will be available for participants (beers, food, water, soda) ⋅⋅* Decide how participants will be recognized (lanyrds, name tag, stickers)
- Create event on Eventick / Eventbrite / Eventioz (Images on Dropbox/Evernote)
- Create event on Meetup.com (Helps spread the word, but make it clear for the users that tickets are acquired through the above platform)
- Update devbeers.io website with link to event in section “Next events"
- Share event on social networks / mailing lists
- Send email one week before event to remind participants
- Send email one day before event to remind participants
- Send email the day of event to remind participants
- Set swag (t-shirts / stickers) on table
- Check-in people with Eventick / Eventbrite / Eventioz (Website or app)
- Take pictures (if possible hire photographer)
- Talk to people who are alone and introduce them to others
- After 1 hour from start of the event, gather everyone, introduce yourself and co-organizers, and thank everyone for coming.
- Pay for the bill
- Gather all pictures and add them to Dropbox
- Send email one day after to thank participants, and link to Dropbox folder with pictures. Ask if anyone has suggestions on how to make the event better for next month