CTJ: PM/ORG Meeting Agenda and Notes

[ExperimentsInHonesty]

Overview

Meeting Agendas for PM/Org meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani)
       - [ ] [Nooria Ali](https://github.com/hackforla/CivicTechJobs/issues/assigned/nooriaali9)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2021-12-26
2022-01-02
2022-01-09
2022-01-23
2022-02-06
2022-02-13
2022-03-06
2022-03-13
2022-03-20
2022-04-03
2022-04-10
2022-05-01
2022-05-29
2022-06-05
2022-07-17
2022-08-07
2022-09-18

2023

2023-02-19
2023-03-19
2023-03-26
2023-04-16
2023-06-06 - did not take place
2023-17-09 - meeting with Bonnie
2023-10-10
2023-16-10
2023-22-10
2023-25-10 - meeting with Bonnie
2023-07-11
2023-15-11 - meeting with Bonnie
2023-21-11

2024

2024-24-01 - meeting with Bonnie
2024-14-02 - meeting with Bonnie
2024-28-02
2024-06-03
2024-12-03
2024-20-03
2024-21-03 - meeting with Bonnie
2024-27-03
2024-03-04
2024-10-04 - meeting with Bonnie
April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule.
2024-01-05
2024-08-05 - meeting with Bonnie
2024-08-05
2024-06-06
2024-03-07
2024-31-07
2024-05-08
2024-14-08 - meeting with Bonnie
2024-23-08

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
Now replaced by Issue #476

Resources

Bonnie's List of CoP's

[kcoronel]

Updates to website: hackforla/website#7314
Updates to VRMS: hackforla/VRMS#1730

[kcoronel]

September 6, 2024 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Karen
      • MK Docs - gather all the feedback from new members and make sure that it is included in the new version of MK Docs
      • Goal for next week is to sync with Terrence on the timeline for updates, any questions, and creating documentation around how PM's and other members should go about updating MK docs
      • Off board Leah from the UXR team
      • Check on Zoom link for Dev team
      • Check on the website updates related to team members
      • Outline workflow for issue creation [create a new issue] - tag Nooria for review
    • Kanika
    • Nooria Ali
      • Nooria will send out outstanding issues for Dev and UI/UX
      • Nooria to reach out to Jimmy to work through roadmap - and how to document (will create issue)
      • Social Media - aim for October to share Bonnie
      • Nooria to share with Karen what Kanban board columns we would like to add
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ]
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

September 9, 2024 Agenda and Notes

Prework

• issue for audit Weekly Audit of labels and milestones #51
• Check CTJ landing page

Roll Call

Recurring items: Happens on the PM Sunday meeting

• Accountability and Support Check.
  • Review assignments for each PM
    • Bonnie
    • Karen
    • Kanika
    • Nooria Ali
• continue adding labels to the issue that are still missing them (see audit links above)

New Items

• Joining tonights Onboarding Meeting to request for Designers to sign-up for usability testing - what time should I join?
• AWS question - do we make tickets for DevOps to configure our AWS stuff or do we take this on? We know that we are responsible for a few things but would like to understand the workflow here.
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• PMs need to attend Friday PM meetings at 12pm - or recruit a new PM to attend these meetings
• Bonnie updated Usability testing for CTJ skills page design #532 with edits to Usability Test Google Form
• Jimmy should attend DevOps meeting, they discuss this early on in the agenda.
• Share with leads:
• Folks are using the boards more often to post roles - hypothesis is that the issues are all on the projects board
• Naming of Open Roles

Items for next week's agenda

• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

[kcoronel]

To discuss at next meeting with Bonnie - Figma loading time